Overview

This guide explains how to void a purchase order after receiving stock. When a purchase order is voided, the stock on hand quantity and related batch/serial numbers will be reverted.

Void Purchase Order

From the purchase order details page, click the [More] button. Then, from the dropdown menu, you will see a [Void] button.

The [Void] button is controlled by a “Void purchase order” permission. If you cannot see the "Void" button, please contact your admin account manager to add the required permission to your role.

void purchase order

After clicking the [Void] button, a popup window will appear. Click the [Proceed] button on the popup window, then the purchase order will be voided.

void purchase order

Once the purchase order is voided: 

  • The stock on hand quantity will be reverted.
  • If the product is batch-tracked or serialized, the related batch/serial availability will also be reverted.

Sync with Xero

If the purchase order has been sent to Xero, the void purchase order will be synced with your Xero system.

  • If the bill is paid (or partially paid), it will not be able to void the purchase order from StockUnify
  • Only purchase orders with bills in the following Xero status can be voided:
    • Draft
    • Submitted
    • Authorised