Overview
A Purchase Order (PO) in StockUnify is a document sent to a supplier to request products or materials. It helps you record and track the purchasing process, from creating an order to receiving stock and updating your inventory.
Create a Purchase Order
Creating a purchase order in StockUnify is simple and flexible. You can create a PO in several ways:
- Add products manually — Search by product name or scan a product barcode to add items to the order.
- Import products via CSV file — Quickly add multiple products in bulk using a CSV import template.
- Convert a Sales Order to a Purchase Order — Generate a PO directly from a customer sales order.
- Create from Reorder Cart — Automatically generate purchase orders for low-stock or out-of-stock products.
Learn how to create a purchase order
Learn how to import products to a PO by CSV file
Receive Stock
Once the ordered products arrive at your warehouse, you can record the received quantities to update your stock levels.
If the supplier delivers only part of the order, simply enter the actual quantity received. StockUnify will automatically split the PO and allow you to receive the remaining items later.
Learn how to receive stock of PO Learn how to split a PO
Send Purchase Orders to Xero
When you receive stock for a purchase order, that is the point when you can send it to your connected Xero account. StockUnify will automatically create a corresponding Bill in Xero (not a purchase order).
Print or Download a Purchase Order
You can download any purchase order as a PDF file. The PDF layout is fully
customizable, you can design your own template using placeholders such as
{orderNumber}
.
Learn all available placeholders for Purchase Orders →
Next Step
Lets start create a sales order. How to create a sales order